VOLUNTEER ROLES & RESOURCE LIBRARY

Photo by Mark Saran

Curious about becoming a Volunteer?

STEP 2: Browse our Volunteer Roles & Resource Library

Click the arrows below to learn more about each role.

  • Are you detail-oriented and enjoy making systems run like clockwork? As an Administrative Support volunteer, you’ll be the backbone of our operations, ensuring everything runs smoothly in the lead-up to the Festival. This is a great opportunity to flex your organizational skills while being part of the action. 

    What You’ll Do:

    • Organize and alphabetize passes, assist with printing needs, and handle other essential office tasks.

    • Assist with letter writing and stuffing as the need arises.

    • Work closely with PTFF staff to support day-to-day operations during this busy season.

    Why You’ll Love It:

    • Be at the heart of the Festival’s operations, making a tangible impact on its success.

    • Enjoy a mix of tasks that keep each day interesting and engaging.

    • Join a collaborative, supportive team in a fast-paced, exciting environment.

    Time Commitment:
    2–6 hours per week, during standard business hours throughout the year, based on your availability.

  • Do you love lively events and helping things run smoothly? As a Car Parade Support volunteer, you’ll ensure that filmmakers have a seamless and exciting experience during one of the Festival’s most vibrant traditions. Your role will help make the parade a highlight for filmmakers and attendees alike!

    What You’ll Do:

    • Assist filmmakers in filling out index cards before the parade begins.

    • Communicate with staff to ensure drivers are ready to roll.

    • Collect cards from filmmakers as they exit their vehicles and guide them to the photographer.

    Why You’ll Love It:

    • Be at the center of the parade buzz, ensuring everything runs perfectly.

    • Enjoy the energy and excitement of helping filmmakers shine.

    • Play a vital part in creating unforgettable Festival memories.

    Time Commitment:
    This is a one-time ~3.5-hour shift during the Friday of the Festival.

  • Are you a natural host with a knack for creating warm, inviting spaces? As a Festival Lounge Lead, you’ll oversee one of the most vibrant spots at PTFF—where Festival-goers relax, connect, and discover exclusive merchandise. With your leadership, the Lounge will become a cherished part of their festival experience.

    What You’ll Do:

    • Work alongside your fellow volunteer to keep the Lounge running smoothly.

    • Brew coffee, sell and stock merchandise, and ensure the space stays welcoming and tidy.

    • Be the point of contact for any needs, coordinating with PTFF staff as needed.

    Why You’ll Love It:

    • Immerse yourself in the buzz of the Festival while meeting fellow film lovers.

    • Build your leadership skills in a fun, collaborative environment.

    • Take pride in creating a space where guests can unwind and make memories.

    Time Commitment:
    Ideally, 3 shifts during the Festival.

  • Are you a people person who loves creating a warm, inviting atmosphere? As a Festival Lounge Support volunteer, you’ll help make our Lounge a cozy retreat where festival-goers can relax, connect, and discover unique Festival merchandise.

    What You’ll Do:

    • Greet guests and assist them in finding the perfect Festival memento.

    • Brew coffee, stock merchandise, and keep the Lounge clean and welcoming.

    • Be part of a team ensuring every guest has a great experience during their visit.

    Why You’ll Love It:

    • Enjoy the fun of meeting film lovers from near and far.

    • Contribute to a lively and friendly Festival hub.

    • Be part of a team that keeps the Festival running smoothly.

    Time Commitment:
    Preferably 2–3 shifts during the Festival.

  • Are you passionate about storytelling and love diving deep into films? As a Film Reviewer, you’ll play a key role in selecting the incredible movies that make PTFF special. This is a perfect opportunity for cinephiles who want to be part of the magic behind the scenes.

    What You’ll Do:

    • Watch and evaluate submitted films from February through April.

    • Write thoughtful critiques and share your insights during group review meetings with PTFF staff.

    • Use our online reviewing platform to help shape the Festival’s program.

    Bonus Opportunities:
    For those with public speaking or interviewing skills, you could introduce films or conduct interviews with filmmakers at the Festival. Prefer connecting with filmmakers directly? Join the Filmmaker Concierge Team during the Festival weekend!

    Why You’ll Love It:

    • Be among the first to see potential Festival films before anyone else.

    • Engage in collaborative discussions with a team of fellow film enthusiasts.

    • Make a lasting impact on the Festival lineup by sharing your voice and perspective.

    Time Commitment:
    18–36 hours from February to April, plus meetings.

  • Do you enjoy variety and thrive in dynamic environments? As a Float Volunteer, you’ll be ready to jump in at any venue or activity during the Festival, ensuring everything runs smoothly and guests have an unforgettable experience. This is the perfect role for those who like to be in the action and are up for any challenge.

    What You’ll Do:

    • Be on-call during your shift to provide support wherever it’s most needed.

    • Assist with tasks like setting up venues, guiding guests, or lending a hand to busy teams.

    • Communicate with PTFF staff to respond quickly to assignments.

    • Bring flexibility and enthusiasm to every situation.

    Why You’ll Love It:

    • Experience the excitement of working across multiple venues and activities.

    • Be a vital part of the behind-the-scenes magic that makes the Festival a success.

    • Meet new people and connect with a variety of teams throughout your shift.

    Time Commitment:
    Ideally, 2-3 shifts during the Festival.

  • Do you love being part of something meaningful? As a Forum/Workshop Lead, you’ll play a key role in delivering enriching events that connect audiences with the heart of filmmaking. From behind-the-scenes coordination to ensuring every detail is flawless, you’ll help create a space where creativity thrives.

    What You’ll Do:

    • Supervise fellow volunteers and keep the energy flowing at our lively Forums and Workshops.

    • Act as the go-to person to ensure every session runs smoothly, from scanning passes to assisting with ticket reservations.

    • Support attendees and speakers, making sure they have the best possible experience.

    Why You’ll Love It:

    • Be in the center of engaging discussions and inspiring workshops.

    • Get hands-on leadership experience in an exciting, creative setting.

    • Feel the joy of knowing you’ve helped create meaningful connections for festival-goers.

    Time Commitment:
    We ask for a minimum commitment of 2 shifts during the Festival.

  • Do you have a knack for hospitality and love connecting with creative minds? As a Gold Lounge Concierge, you’ll help transform the Lounge into a welcoming retreat where filmmakers and special guests can recharge, connect, and feel inspired.

    What You’ll Do:

    • Greet filmmakers as they arrive and help them feel at home.

    • Keep the Lounge stocked with delicious treats and beverages provided by generous local sponsors.

    • Ensure the space stays clean, comfortable, and inviting throughout the Festival.

    Why You’ll Love It:

    • Be part of the magic by creating a space where filmmakers can relax and recharge.

    • Enjoy the unique opportunity to chat with creative and talented guests.

    • Know you’re playing a key role in making filmmakers’ Festival experience unforgettable.

    Time Commitment:
    Ideally, 2–3 shifts during the Festival.

  • As a Hospitality Lead, you’ll play a pivotal role in creating a seamless and welcoming experience for Festival attendees. From guiding ticketing to solving on-the-spot challenges, you’ll be a valuable resource for both patrons and volunteers.

    What You’ll Do:

    • Train with the Box Office Coordinator to master our ticketing and pass systems.

    • Support the Hospitality team in answering questions and assisting Festival-goers.

    • Be the problem-solving expert for patrons and volunteers during your shifts.

    Why You’ll Love It:

    • Be at the center of the Festival’s buzz, helping guests connect with a phenomenal film lineup.

    • Gain valuable skills in customer service, event operations, and leadership.

    • Know you’re a vital part of creating an unforgettable experience for every attendee.

    Time Commitment:
    Preferably 3–4 shifts during the Festival.

  • Do you enjoy helping people and being part of a bustling, lively environment? As a Hospitality Support volunteer, you’ll play a crucial role in assisting attendees and making sure their Festival experience is smooth and enjoyable.

    What You’ll Do:

    • Greet Festival-goers, distribute passes, and assist with ticket reservations.

    • Help new patrons purchase tickets and provide information about films, venues, and local hotspots.

    • Support the Hospitality team by keeping the flow of activity at the hub running smoothly.

    Why You’ll Love It:

    • Be at the center of Festival excitement, interacting with attendees from all walks of life.

    • Flex your customer service skills while contributing to a fun, fast-paced environment.

    • Know you’re helping create an exceptional experience for everyone who attends.

    Time Commitment:
    Preferably 3–4 shifts during the Festival.

  • Do you have a cozy space and a big heart? As a Housing Host, you’ll give visiting filmmakers a warm place to stay during the Festival while offering them a taste of Port Townsend’s hospitality. This unique role allows you to connect with creative minds and support the Festival in an incredibly meaningful way.

    What You’ll Do:

    • Offer accommodations such as a cottage, ADU, rental property, or guest suite for the Festival weekend.

    • Provide a welcoming, comfortable space where filmmakers can relax between Festival events.

    • Be an ambassador for our community, sharing local insights and recommendations if needed.

    Why You’ll Love It:

    • Enjoy the rare opportunity to host and connect with talented filmmakers.

    • Play a vital role in supporting the Festival by offering filmmakers a home away from home.

    • Be part of the magic of PTFF while forming memorable connections.

    Time Commitment:
    Your accommodation will be needed for the Festival weekend.

  • Do you enjoy making people feel welcome and ensuring everything runs smoothly? As an Inside Usher, you’ll be an essential part of the Festival experience, helping attendees find their seats and enjoy the show with ease.

    What You’ll Do:

    • Greet pass holders as they arrive and assist them in finding their seats.

    • Ensure aisles are clear, and everyone has a great view of the big screen.

    • Support the Venue Lead with attendance counts and venue cleanup between screenings.

    Why You’ll Love It:

    • Be at the heart of the action, meeting film lovers and sharing in their excitement.

    • Help create a smooth and enjoyable experience for Festival-goers.

    • Enjoy being part of a team dedicated to making every screening memorable.

    Time Commitment:
    2–3 shifts during the Festival.

  • Do you enjoy meeting new people and making travel stress-free? As an On-Call Filmmaker Driver, you’ll be the friendly face filmmakers and Festival guests count on to get around town. This role is perfect for those who love great conversation and making others feel welcome.

    What You’ll Do:

    • Use your personal vehicle to transport filmmakers and PTFF guests within Port Townsend.

    • Be available for morning, afternoon, or evening shifts throughout the Festival weekend.

    • Provide a smooth and friendly ride, helping guests feel at ease.

    Why You’ll Love It:

    • Meet talented filmmakers and creative minds in a relaxed, one-on-one setting.

    • Play a vital role in ensuring our guests have a seamless and enjoyable Festival experience.

    • Get a behind-the-scenes glimpse into the magic of the Festival.

    Time Commitment:
    On-call shifts during the Festival weekend, based on your availability.

  • Do you enjoy guiding people and being part of the Festival’s buzz? As an Outside Usher, you’ll welcome Festival-goers, help them find their way, and ensure their experience starts on the right note. Your role sets the stage for a seamless and enjoyable event!

    What You’ll Do:

    • Greet pass holders on the street and guide them to their venue when seating begins.

    • Assist the Venue Lead and other staff once the event is underway.

    • Keep things running smoothly, rain or shine—ponchos provided for the occasional drizzle!

    Why You’ll Love It:

    • Enjoy the excitement of working outdoors while being a vital part of the team.

    • Interact with attendees and make a lasting first impression.

    • Soak up the energy of the Festival while contributing to its success.

    Time Commitment:
    2–3 shifts during the Festival.

  • Do you love creating joyful and memorable experiences? As a Party Support volunteer, you’ll help execute the Festival’s exciting gatherings for filmmakers, donors, sponsors, and attendees. Your attention to detail and enthusiasm will help make every party a celebration to remember!

    What You’ll Do:

    • Assist with setting up and tearing down decorations, food, and drink stations.

    • Support catering staff and manage food service, ensuring everything looks amazing.

    • Greet guests, check them in, and distribute drink tickets to kick off the festivities.

    • Help keep the party space clean and welcoming throughout the event.

    Why You’ll Love It:

    • Be part of the excitement and magic of PTFF’s exclusive events.

    • Interact with filmmakers, patrons, and other Festival-goers in a lively, fun atmosphere.

    • Gain valuable event experience while helping create unforgettable memories.

    Time Commitment:
    2–3 shifts during the Festival.

  • Do you have an eye for storytelling and a passion for photography? As a PTFF Photographer, you’ll document the energy, excitement, and unforgettable moments of the Festival. Your images will showcase the heart of PTFF and be featured in a variety of ways, from social media to marketing materials.

    What You’ll Do:

    • Use your own equipment to capture dynamic shots of the Festival’s key moments, including action, portraits, and candid crowd scenes.

    • Collaborate with the photography team to cover a wide range of events and activities.

    • Upload your best photos promptly after the Festival for use in PTFF promotions.

    Why You’ll Love It:

    • Be at the center of the action, capturing the spirit of the Festival.

    • Hone your skills by photographing diverse settings and events.

    • See your work featured in PTFF programs, social media, and beyond!

    Time Commitment:
    Flexible shifts throughout the Festival, with a minimum of 6 hours total.

  • Are you a tech-savvy film lover who enjoys working behind the scenes? As a Projectionist, you’ll be the wizard behind the curtain, ensuring every screening runs smoothly and audiences are captivated by the films on display.

    What You’ll Do:

    • Start and monitor film screenings, ensuring perfect timing and sound quality.

    • Operate essential equipment like spotlights and microphones as needed.

    • Collaborate with seasoned volunteers to master the technical setup.

    Why You’ll Love It:

    • Be a vital part of the Festival’s most magical moments—on the big screen.

    • Build or refine your technical skills with hands-on experience.

    • Take pride in knowing you’re helping bring incredible films to life for Festival-goers.

    Time Commitment:
    3 shifts during the Festival weekend, with each shift lasting approximately 6 hours.

  • Do you love creating welcoming spaces and unforgettable experiences? As a Reception Lead, you’ll take charge of exclusive events where filmmakers come together to share ideas, stories, and inspiration. Your role will be the heartbeat of connection and celebration!

    What You’ll Do:

    • Collaborate with the event host to create an inviting atmosphere for mingling and networking.

    • Oversee reception logistics, from guest flow to food and beverage coordination.

    • Lead a small team of volunteers to ensure every detail is picture-perfect.

    Why You’ll Love It:

    • Be at the center of the Festival’s most exciting gatherings.

    • Build relationships with filmmakers, industry professionals, and fellow film lovers.

    • Gain event management experience while being part of something truly special.

    Time Commitment:
    1–3 shifts, approximately 4 hours each, during the Festival.

  • Do you enjoy creating welcoming spaces and ensuring events run seamlessly? As a Reception Support volunteer, you’ll play a key role in the Festival’s most exclusive gatherings, assisting with everything from setup to guest services. Your enthusiasm and attention to detail will help make each reception a memorable experience.

    What You’ll Do:

    • Assist with crowd control, ensuring a smooth flow of guests.

    • Manage snack and beverage stations, keeping everything well-stocked and inviting.

    • Help set up and clean up the event space to ensure it’s picture-perfect.

    Why You’ll Love It:

    • Be part of intimate, exciting events where filmmakers and guests mingle.

    • Gain hands-on experience in event coordination and hospitality.

    • Contribute to the success of the Festival’s high-profile celebrations.

    Time Commitment:
    1–3 shifts during the Festival, with each shift lasting approximately 4 hours.

  • Do you enjoy connecting with people and keeping things moving smoothly? As a Scanner, you’ll welcome guests, scan their passes, collect tickets, and set the stage for their incredible Festival experience. This role is perfect for anyone who loves interacting with others and being part of the action.

    What You’ll Do:

    • Greet Festival-goers with a smile as they arrive at venues.

    • Scan passes, collect paper tickets, and guide guests to their next event.

    • Answer basic questions about the venue and schedule to keep the flow seamless.

    Why You’ll Love It:

    • Be one of the first faces guests see, setting a positive tone for their visit.

    • Enjoy a fun, fast-paced role where no two shifts are the same.

    • Get a behind-the-scenes look at the Festival while contributing to its success.

    Time Commitment:
    Preferably 2–3 shifts during the Festival.

  • Are you hands-on and love seeing a big event come together? As a Set-Up/Strike volunteer, you’ll be part of the team that transforms Port Townsend into a Festival wonderland and helps pack it up once the fun is over.

    What You’ll Do:

    • Assist with setting up tables, signage, and equipment before the Festival kicks off.

    • Help tear down and organize materials after the Festival concludes.

    • Work closely with PTFF and TPA staff to ensure everything runs smoothly.

    Why You’ll Love It:

    • Be part of the action behind the scenes, seeing how the Festival takes shape.

    • Get a sense of accomplishment by helping create an unforgettable event.

    • Enjoy a collaborative, team-oriented role with other Festival enthusiasts.

    Time Commitment:
    1–3 shifts, each approximately 4 hours, before and after the Festival.

  • Do you love driving and making travel a breeze for others? As a Shuttle Driver, you’ll be the first friendly face filmmakers and special guests meet as they arrive for the Festival. Your warm hospitality and dependable driving will ensure a smooth start to their PTFF experience.

    What You’ll Do:

    • Drive filmmakers and guests between Port Townsend, the Bainbridge Island ferry terminal, and SeaTac airport.

    • Use either your own vehicle or a PTFF-provided van.

    • Ensure safe and comfortable transportation while engaging in great conversation.

    Why You’ll Love It:

    • Meet and connect with creative minds from around the world.

    • Play a vital role in creating a positive first impression for Festival guests.

    • Be part of the Festival magic from the moment guests arrive.

    Time Commitment:
    Scheduled trips on Festival weekend, typically the days before and after, based on guest arrivals and departures.

  • Do you enjoy connecting with people and being out and about in the community? As a Street Team volunteer, you’ll help get the word out about PTFF by distributing posters, rack cards, and other materials that inspire excitement for the Festival. Your efforts will ensure the buzz reaches every corner of Port Townsend and beyond!

    What You’ll Do:

    • Distribute promotional materials to local businesses and community spaces.

    • Expand the Festival’s reach by taking materials to regional locations if you’re able to travel.

    • Serve as an enthusiastic ambassador for PTFF, sharing your excitement with everyone you meet.

    Why You’ll Love It:

    • Be an integral part of the team that builds anticipation for the Festival.

    • Enjoy a flexible schedule and the chance to explore your community.

    • Help ensure PTFF’s success by bringing the Festival to life in your neighborhood.

    Time Commitment:
    1–4 hours per week, from June to August, with a schedule that fits your availability.

  • Do you enjoy meeting new people and sharing your passion for film? As a Tabling Team volunteer, you’ll help spread the word about PTFF at local events, connecting with the community and building excitement for the Festival.

    What You’ll Do:

    • Represent PTFF at events like the Port Townsend Farmers Market, Backyard Movies at the Fort, and Concerts on the Dock.

    • Chat with event-goers, encourage newsletter sign-ups, and share Festival information.

    • Help manage fun activities like raffles and answer questions about upcoming films.

    Why You’ll Love It:

    • Be part of the vibrant Port Townsend community while promoting something you love.

    • Enjoy a lively, social role that lets you connect with fellow film enthusiasts.

    • Play a key part in ensuring the Festival reaches new audiences.

    Time Commitment:
    3–4 hour shifts during local events leading up to the Festival.

  • Are you a natural leader who thrives in the excitement of live events? As a Theater Lead, you’ll be at the heart of the action, ensuring everything runs seamlessly at one of our vibrant venues. From guiding a stellar team of volunteers to creating a welcoming atmosphere for filmgoers, your leadership will make all the difference.

    What You’ll Do:

    • Supervise and support a small team of enthusiastic volunteers.

    • Coordinate with PTFF staff to keep everything running like clockwork.

    • Oversee key tasks like ticket scanning, attendance counts, troubleshooting, and post-event resets.

    What’s in It for You:

    • Front-row access to the buzz and energy of the Festival.

    • The chance to hone your leadership skills while working alongside passionate film lovers.

    • A meaningful role that leaves a lasting impact on our community.

    Time Commitment:
    We ask for a minimum commitment of 3 shifts during the Festival, preferably at the same venue.

    Venues include: The iconic Rose Theatre & Rosebud Cinema, the Starlight Room, Key City Public Theater, and the American Legion.

Welcome to the Volunteer Resource Library!

Want to get a head start on your volunteer training or just need a quick refresh? You’re in the right place! Explore these resources to learn more about what it’s like to volunteer with PTFF.

Be Part of PTFF All Year Long

Whether you’re unable to volunteer in September or just want to stay connected, there are many ways to get involved: